New ICW Request

Submit a request for meeting space at an AAN contracted venue, or request the AAN's permission to host a meeting at a non-contracted venue. Submit one form request per meeting. Please note that the form cannot be saved and must be completed in one session. Early Pricing Deadline: Thursday, January 1, 2026 Visit the AAN ICW webpage for guidelines, fees, and more information. With questions, contact icw@aan.com.

Event Name

Name of association/company must be listed first.

Start Date

Event start and end dates/times must fall within AAN allowable ICW dates/times.

End Date

Start time

Setup is allowed half an hour prior to start time.

End Time

Event Type

Number of Attendees

Location Requesting space at an AAN contracted venue Not requesting space at an AAN contracted venue (you have determined your event location and are requesting AAN approval)

Location Details

Venue Preference

Skip this section if you do not have a preferred venue. Rank only the venues you are willing to consider. The AAN will not issue refunds for changes or cancellations if given placement at preferred venue.

Venue 1

Venue 2

Venue 3

Venue 4

You will be charged an administrative fee. Hotels may charge a room rental and/or food and beverage minimum above the ICW administrative fee.

Room Setup

Event Purpose/Description

Please provide a brief 2-3 sentence description of the ICW Event*:

Description

Intended Audience

Post Event Publicly

Additional Needs

Contact Information

Organization

Third Party

Pre-Meeting Contact

First Name

Last Name

Phone Number

On-Site Contact

First Name

Last Name

Phone Number

Payment Info

Coupon Code

Card Type

Card Number

Numeric only, do not include hyphens or spaces.

3 Digit Code

Expiration

Fee:

By submitting this request, you are authorizing payment of the above fee for this event. NOTE: Clicking save will immediately charge the credit card.

Agree: I agree to AAN ICW guidelines and I understand that the fee to submit an ICW request is non-refundable, provided the AAN is able to accommodate requested date, time, room capacity, and a preferred location. I understand that I may be subject to additional charges for cancellations made after placement.
View AAN ICW guidelines

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New ICW Request

Venue Preference

Room Setup

Event Purpose/Description

Contact Information

Pre-Meeting Contact

On-Site Contact

Payment Info

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Venue Preference

Room Setup

Event Purpose/Description

Contact Information

Pre-Meeting Contact

On-Site Contact

Payment Info

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