Annual Meeting ICW Meetings
April 18-22 | Chicago and Online
Plan Your meeting
What is an In Conjunction With (ICW) meeting?
An ICW meeting is any event for attendees outside the official AAN Annual Meeting program. All meetings offered during the Annual Meeting, whether held at AAN-contracted facilities or in the same metropolitan area as the Annual Meeting, are considered ICWs and must be submitted for AAN approval. The ICW submission form will open in mid-November
ICW meetings include, but are not limited to: 
- Alumni reunions
- Committee and board meetings
- Disclosure meetings as required by the US Securities and Exchange Commission
- Industry/exhibitor pre-conference and post-conference meetings
- Scientific advisory board meetings
- Scientific investigator meetings
- Social events
- Staff meetings
- Office space used to conduct business during the Annual Meeting
In general, the following activities are not permitted:
- External education/scientific programs
- Content resembling existing AAN programs (e.g., Annual Meeting programs, AAN leadership programs)
- Satellite symposia
- CME programs
- Distribution of promotional material (e.g., fliers, room drops)
- Sales presentations and equipment demonstrations
- Filming of an ICW event outside of the confines of the AAN-assigned meeting space
- Events exceeding 50 attendees (see the 2026 Annual Meeting guidelines for dates and times allowed for exceptions)
AAN-contracted hotels
Administrative fees are required for ICWs hosted in the AAN’s contracted hotels. Due to space limitations, ICWs will not be held at McCormick Place West Building. For a full list of AAN-contracted ICW hotels for 2026, please visit the